Processes and Forms for Students

For Degree Purposes

  • PhD

    Applicable to all PhD students

    Step 1:  First time registration of PhD thesis at the Faculty of Health Sciences PG Office

    1. Download the Abridged MOU (ACA47b)
    2. Complete the Abridged MOU (ACA47b)
    3. Prepare a brief summary of PhD proposal
    4. Submit the completed and signed Abridged MOU (ACA47b) and the summary of your PhD research to the PG Office via email vuyi.mgoqi@uct.ac.za
     

    Step 2:  Develop your full research proposal/protocol

    1. Download the Full Memorandum of Understanding (ACA47a)
    2. Complete the Full Memorandum of Understanding (ACA47a) and submit to the PG Office via email vuyi.mgoqi@uct.ac.za within 6 months of registration
    3. Finalise your research proposal/protocol and present to the SoPHFM within 12 months of registration
    4. Once the proposal presentation is passed (i.e. successfully completed), you are ready to apply to obtain ethics clearance
     

    Step 3:  Obtaining ethics approval

    1. Download the required ethics forms

    • FHS013 - New protocol application form
    • FHS014 - Pointers for preparing a synopsis 
    • FHS015 - Guide to preparing a research proposal/protocol

    2. In conjunction with your supervisor, you must complete and sign the FHS013 form and provide supporting documents
    3. Submit the completed FHS013 form with the synopsis of your research, research protocol, motivation for expedited review (where applicable), cover letter and any other supporting documents to the Departmental Research Committee Administrator, Email: phfm-drcethics@uct.ac.za
    4. You will receive email communication from the HREC regarding the status of your ethics application. On successful approval, your HREC number will be communicated to you and your supervisor
    5. For further information on the Human Research Ethics Committee (HREC), please visit the site
     

    Step 4:  Continuation of your research

    1. Following your ethics approval, proceed with your study—begin to collect data or to analyse your secondary data and complete your write up
    2. Consult your supervisor regarding the issuing of intention to submit and the final submission of your thesis to the Doctoral Dissertation Board (DDB) for examination

 

  • Masters (MPH, MMed, MPhil)

    Applicable to all Master's degree students where ethics approval is required
    (Both expedited and full review)

    Step 1:  First time registration for your Masters dissertation at the Faculty of Health Sciences PG Office

    1. Download the Abridged MOU (ACA47b)
    2. Complete the Abridged MOU (ACA47b). You do not need to have the summary of your proposal at this stage
    3. Submit the completed and signed Abridged MOU (ACA47b) to the PG Office via email vuyi.mgoqi@uct.ac.za
     

    Step 2:  Develop your full research proposal/protocol

    1. Download the Full Memorandum of Understanding (ACA47a)
    2. Complete the Full Memorandum of Understanding (ACA47a) and submit to the PG Office via email vuyi.mgoqi@uct.ac.za within 6 months of registration.  If you envisage any challenge, discuss this with your supervisor/programme convenor
    3. Once you have completed your research proposal, you are ready to apply to obtain ethics clearance
     

    Step 3:  Obtaining ethics approval

    1. Download the required ethics forms

    • FHS013 - New protocol application form
    • FHS014 - Pointers for preparing a synopsis 
    • FHS015 - Guide to preparing a research proposal/protocol

    2. In conjunction with your supervisor, you must complete and sign the FHS013 form and provide supporting documents
    3. Submit the completed FHS013 form with the synopsis of your research, research protocol, motivation for expedited review (where applicable), cover letter and any other supporting documents to the Departmental Research Committee Administrator, Email: phfm-drcethics@uct.ac.za
    4. You will receive email communication from the HREC regarding the status of your ethics application. On successful approval, your HREC number will be communicated to you and your supervisor
    5. For further information on the Human Research Ethics Committee (HREC), please visit the site
     

    Step 4:  Continuation of your research

    1. Proceed with your study—begin to collect data or to analyse your secondary data and complete your write up
    2. Consult your supervisor regarding the issuing of intention to submit and the final submission of your Master's degree dissertation for examination

 

  • Masters (MPH, MMed, MPhil)

    Applicable to all Master's degree students where ethics approval is NOT required
    (E.g. A systematic or policy document review dissertation)

    Step 1:  First time registration for your Masters dissertation at the Faculty of Health Sciences PG Office

    1. Download the Abridged MOU (ACA47b)
    2. Complete the Abridged MOU (ACA47b). You do not need to have the summary of your proposal at this stage
    3. Submit the completed and signed Abridged MOU (ACA47b) to the PG Office via email vuyi.mgoqi@uct.ac.za
     

    Step 2:  Develop your full research proposal/protocol

    1. Download the Full Memorandum of Understanding (ACA47a)
    2. Complete the Full Memorandum of Understanding (ACA47a) and submit to the PG Office via email vuyi.mgoqi@uct.ac.za within 6 months of registration

     

    Step 3:  DRC Review

    1. Download the required forms

    • FHS013 - New protocol application form
    • FHS014 - Pointers for preparing a synopsis 
    • FHS015 - Guide to preparing a research proposal/protocol

    2.  Complete the FHS013 form with the synopsis of your research, research protocol and a letter from your Supervisor confirming no ethics approval is required andsubmit to the Departmental Research Committee Administrator on phfm-drcethics@uct.ac.za

    3. On completion of the review by the DRC, you will receive email communication from the DRC Administrator regarding the status of your application.

     

    Step 4:  Continuation of your research

    1. Proceed with your study and write-up
    2. Consult your supervisor regarding the issuing of intention to submit and the final submission of your Master's degree dissertation for examination

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